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The MBSWin Billing dashboard has a section for Practice Messages, which are administrative notes and reminders specific to the practice. These are documented and edited using the Message table. The message will appear for the duration indicated by the Start Date and End Date entered on the Message form. Multiple Practice Messages may appear atRead more

The EDI Receivers table is used to store the usernames and passwords for associated EDI receivers currently used for claims and Webly patient reminders. This table is typically created and maintained by the MBS Help Desk as enrollment is finalized. This table allows for automated ‘hands-free’ connections to check eligibility, send claims, and retrieve reports,Read more

CAR (Claim Adjustment Reason) Codes are used if your practice processes EDI Remittance or you want to send secondary or tertiary claims electronically, and manually post insurance payments. These are the ‘REMARK’ codes referenced on EOB’s to further explain adjudication notations. This table allows for creating a description visible on the transaction when automatically posted. Read more

Service Macros group together Services that are always performed together for certain types of encounters (e.g. child well visits, cholesterol screenings, annual physicals, etc.). They save time by allowing the biller to enter a single code to enter multiple services to an encounter. Click New to add a Service Macro. ID: Create an ID thatRead more

When you are just starting out, you will need to add all of the Services your practice provides, along with CPT/HCPCS, and fees. If adding a new Service later, use Find to double check the Service table to make sure it is not already listed. Click New to add a Service or double-click on anRead more

The purpose of the Service Categories table is to group certain types of services into categories for reporting purposes (see screen shot above for commonly used Service Categories). Although you will need to put some thought into the Service Categories you use from the start, new categories can be created if a need arises, thoseRead more

Set up ICD-9 Codes When starting out, you will need to add all the Practice’s frequently used diagnoses. If adding a new diagnosis later, double check the Diagnoses table using the Find field to make sure it is not already listed. Click New from the Diagnoses table to add a diagnosis or double-click on anRead more

This table should contain all of the providers for whom billing takes place at the practice. For each provider, fill in the required fields and save. You can search for the provider’s NPI number in one of two ways: Search button: Click magnifying glass to search the MBSWin database, which is updated quarterly. Search byRead more

Facilities relate to box 32 on CMS-1500, Form 1500 for non-office services (e.g. Hospital, ASC, SNF, etc.). For each Facility, fill in the required fields and save. You can search for the Facility’s NPI in one of two ways: Search button: Click magnifying glass to search our database, which is updated quarterly. Search by organizationRead more

Practice Sites relate to box 32 on CMS-1500, Form 1500 for “Office” services. Complete a separate Practice Site form for each location. To add a Practice Site, click New, fill in the required fields on the Practice Site form, and save. If the Site address is the same as the Practice address, check the “UseRead more